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Calendly pricing vs Calendefy for appointment businesses

Prices checked November 2026 · Sources

Pick Calendly if

you book meetings: sales calls, interviews, demos and team routing, with CRM and video integrations.

Pick Calendefy if

you book paid services and need service prices, deposits, late-cancel and no-show fees, staff hours, client records and invoices.

Plans and features

PlansCalendefyFree, Pro, Annual (Pro and Annual have the same features)CalendlyFree, Standard, Teams, Enterprise
Monthly priceCalendefy$0; Pro $5 per month; Annual $49 per yearCalendlyFree; Standard $12/seat/mo billed monthly or $10 billed yearly; Teams $20 or $16; Enterprise from $15k/yr
Free plan or trialCalendefyFree plan, no credit cardCalendlyFree plan (one event type, one calendar connection)
Booking fees or commissionCalendefyNo booking commission from Calendefy; Stripe processing fees applyCalendlyNone listed on the pricing page
Card processingCalendefyStripe's rates on your own Stripe account (Pro or Annual)CalendlyCollect payments at booking through Stripe or PayPal (Standard and up)
Deposits and no-show protectionCalendefyPer-service deposit, cancellation window, late-cancel fee and separate no-show fee. Deposits need Pro or Annual and your own Stripe account; fees are sent to the client as a payable invoice link, not charged to a saved cardCalendlyPayment at booking and custom payment links (Standard and up); no no-show fee feature listed
Client self-rescheduleCalendefyYes, from the client's own booking link, inside the windows you setCalendlyMeeting cancellation policy (when invitees can cancel or reschedule) on Standard and up
Staff calendarsCalendefyOwner, provider and front desk roles, each provider with their own hours; multiple service calendars on Pro and AnnualCalendlyRound-robin and team scheduling on Teams and up
InvoicesCalendefyInvoices and proposals sent as private links; clients pay by card once Stripe is connectedCalendlyStandard and up
Marketplace listingCalendefyNo marketplace; optional opt-in discovery profileCalendlyNone listed
AppCalendefyiPhone app on the App Store; web app on any deviceCalendlyMobile app and browser extension

Where Calendly is stronger

  • Meeting scheduling with polls, one-off links, group and round-robin events.
  • Integrations with HubSpot, Salesforce, Marketo, Zoom, Google Meet and Microsoft Teams.
  • Routing forms that qualify leads before they book.
  • Up to six connected calendars on paid plans.
  • Enterprise security: SSO, SAML and audit logs.

Where Calendefy fits

  • Built for appointments: services with prices, lengths, deposits and add-ons.
  • Separate late-cancel and no-show fees on each service, sent as a payable invoice link.
  • Client records with notes, visit history and invoices.
  • Owner, provider and front desk roles, each provider with their own hours.
  • $5 a month or $49 a year, not priced per seat.

What Calendefy doesn't do

  • Calendefy doesn't charge a saved card automatically (fees go out as an invoice link), has no POS hardware, no client CSV import, no memberships or gift cards, and no marketplace beyond an opt-in profile. Reminders are sent by email once email delivery is set up; Calendefy doesn't send text messages. Google and Outlook calendar sync works only once a calendar is connected.

Switching from Calendly

  1. Save your client list and upcoming appointments from Calendly before you change anything.
  2. Create a free Calendefy account and add your services with prices, lengths, deposits and fee rules.
  3. Add your staff and their hours.
  4. Add clients by hand. There's no CSV import yet, so start with clients who have upcoming bookings.
  5. Re-create upcoming appointments on the Calendefy calendar.
  6. To take deposits or card payments, upgrade to Pro or Annual and connect your Stripe account. Set up email reminders.
  7. Share your new booking link. Keep Calendly until your existing bookings are done, then cancel under their terms.

Questions

How much does Calendly cost?

On November 1, 2026, Calendly listed Standard at $12 per seat a month billed monthly or $10 billed yearly, Teams at $20 or $16, a Free plan, and Enterprise from $15k a year.

Can Calendly charge a no-show fee?

Calendly's pricing page lists payment at booking through Stripe or PayPal and custom payment links on Standard and up. It doesn't list a no-show fee feature.

Is Calendefy a Calendly alternative for salons?

Yes, for appointment work. Calendefy handles services, staff hours, deposits, no-show fees and invoices. For sales meetings and CRM routing, Calendly fits better.

Can I move my Calendly contacts into Calendefy?

Not by file import yet. Add clients by hand, starting with those who have upcoming bookings.

Related

Sources

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