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Acuity Scheduling pricing vs Calendefy

Prices checked November 2026 · Sources

Pick Acuity if

you want intake forms, packages, memberships and gift certificates, payment choice (Stripe, Square, PayPal or Venmo), or HIPAA BAA on Premium.

Pick Calendefy if

you want a free plan, separate late-cancel and no-show fees, self-reschedule links, invoices and proposals, and multiple staff for $5 a month.

Plans and features

PlansCalendefyFree, Pro, Annual (Pro and Annual have the same features)Acuity SchedulingStarter, Standard, Premium
Monthly priceCalendefy$0; Pro $5 per month; Annual $49 per yearAcuity SchedulingStarter $20, Standard $34, Premium $69 billed monthly; $16, $27 and $55 per month paid annually
Free plan or trialCalendefyFree plan, no credit cardAcuity Scheduling7-day free trial; no free plan
Booking fees or commissionCalendefyNo booking commission from Calendefy; Stripe processing fees applyAcuity SchedulingNone listed; their FAQ says no set-up, cancellation or support fees
Card processingCalendefyStripe's rates on your own Stripe account (Pro or Annual)Acuity SchedulingPayments through Stripe, Square, PayPal or Venmo on all plans
Deposits and no-show protectionCalendefyPer-service deposit, cancellation window, late-cancel fee and separate no-show fee. Deposits need Pro or Annual and your own Stripe account; fees are sent to the client as a payable invoice link, not charged to a saved cardAcuity SchedulingPayments and deposits through Stripe, Square, PayPal or Venmo on all plans
Client self-rescheduleCalendefyYes, from the client's own booking link, inside the windows you setAcuity SchedulingSee Acuity's site
Staff calendarsCalendefyOwner, provider and front desk roles, each provider with their own hours; multiple service calendars on Pro and AnnualAcuity Scheduling1 calendar (Starter), up to 6 (Standard), up to 36 (Premium)
InvoicesCalendefyInvoices and proposals sent as private links; clients pay by card once Stripe is connectedAcuity SchedulingNot listed on the pricing page
Marketplace listingCalendefyNo marketplace; optional opt-in discovery profileAcuity SchedulingNone listed
AppCalendefyiPhone app on the App Store; web app on any deviceAcuity SchedulingMobile admin app on all plans

Where Acuity Scheduling is stronger

  • Payments and deposits through Stripe, Square, PayPal or Venmo on every plan.
  • Custom client intake forms and automatic time zone conversion.
  • Packages, memberships, subscriptions and gift certificates (Standard and up).
  • HIPAA BAA, custom API and CSS on Premium.
  • A mobile admin app on all plans.

Where Calendefy fits

  • A free plan; Acuity has a 7-day trial and no free plan.
  • Owner, provider and front desk roles, with no per-staff fee.
  • Separate late-cancel and no-show fees on each service.
  • Invoices and proposals sent as private links.
  • No booking commission from Calendefy; Stripe processing fees apply.

What Calendefy doesn't do

  • Calendefy doesn't charge a saved card automatically (fees go out as an invoice link), has no POS hardware, no client CSV import, no memberships or gift cards, and no marketplace beyond an opt-in profile. Reminders are sent by email once email delivery is set up; Calendefy doesn't send text messages. Calendefy takes card payments through Stripe only.

Switching from Acuity Scheduling

  1. Save your client list and upcoming appointments from Acuity Scheduling before you change anything.
  2. Create a free Calendefy account and add your services with prices, lengths, deposits and fee rules.
  3. Add your staff and their hours.
  4. Add clients by hand. There's no CSV import yet, so start with clients who have upcoming bookings.
  5. Re-create upcoming appointments on the Calendefy calendar.
  6. To take deposits or card payments, upgrade to Pro or Annual and connect your Stripe account. Set up email reminders.
  7. Share your new booking link. Keep Acuity Scheduling until your existing bookings are done, then cancel under their terms.

Questions

How much does Acuity Scheduling cost?

On November 1, 2026, Acuity listed Starter at $20, Standard at $34 and Premium at $69 a month billed monthly, or $16, $27 and $55 a month paid annually, with a 7-day trial.

Does Acuity have a free plan?

No. Acuity's FAQ says it doesn't offer free scheduling and points to the free trial. Calendefy has a free plan.

Does Acuity take deposits?

Yes. Acuity lists payments and deposits through Stripe, Square, PayPal or Venmo on all plans.

Can I move my Acuity clients into Calendefy?

Not by file import yet. Add clients by hand, starting with those who have upcoming bookings.

Related

Sources

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