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Vagaro pricing vs Calendefy

Prices checked November 2026 · Sources

Pick Vagaro if

you want a marketplace listing, memberships, packages, gift certificates, inventory and loyalty tools in one suite, and your team will grow past a few calendars.

Pick Calendefy if

you're solo or a small team and want a free plan or $5 a month, per-service deposits, separate late-cancel and no-show fees, and self-reschedule links.

Plans and features

PlansCalendefyFree, Pro, Annual (Pro and Annual have the same features)VagaroOne Location; Multiple Locations (priced through sales)
Monthly priceCalendefy$0; Pro $5 per month; Annual $49 per yearVagaroOne Location: $23.99/mo for the first 6 months, shown against a $30.00/mo rate; each bookable calendar license you add is $10, up to seven, then more employees at no extra cost
Free plan or trialCalendefyFree plan, no credit cardVagaro30-day free trial; no free plan listed
Booking fees or commissionCalendefyNo booking commission from Calendefy; Stripe processing fees applyVagaroNone listed on the pricing page
Card processingCalendefyStripe's rates on your own Stripe account (Pro or Annual)VagaroNot listed on the pricing page
Deposits and no-show protectionCalendefyPer-service deposit, cancellation window, late-cancel fee and separate no-show fee. Deposits need Pro or Annual and your own Stripe account; fees are sent to the client as a payable invoice link, not charged to a saved cardVagaroNot listed on the pricing page; see Vagaro's site
Client self-rescheduleCalendefyYes, from the client's own booking link, inside the windows you setVagaroSee Vagaro's site
Staff calendarsCalendefyOwner, provider and front desk roles, each provider with their own hours; multiple service calendars on Pro and AnnualVagaroCalendar and resource management on every plan
InvoicesCalendefyInvoices and proposals sent as private links; clients pay by card once Stripe is connectedVagaroIncluded with every plan
Marketplace listingCalendefyNo marketplace; optional opt-in discovery profileVagaroFree listing on the Vagaro Marketplace
AppCalendefyiPhone app on the App Store; web app on any deviceVagaroWeb, iOS and Android

Where Vagaro is stronger

  • Free listing on the Vagaro Marketplace, plus booking from Instagram, Facebook and Apple Maps.
  • A wide suite: memberships, packages, gift certificates, inventory, loyalty programs, SOAP notes, waitlists and Daily Deals.
  • A free card reader when you sign up for Vagaro Merchant Services.
  • Past seven calendar licenses, more employees cost nothing extra, which suits larger teams.
  • A 30-day free trial.

Where Calendefy fits

  • A free plan, then $5 a month or $49 a year for the same Pro features.
  • Deposit, cancellation window, late-cancel fee and a separate no-show fee on each service.
  • Clients reschedule or cancel from their own booking link, inside your windows.
  • Invoices and proposals sent as private links.
  • No booking commission from Calendefy; Stripe processing fees apply.

What Calendefy doesn't do

  • Calendefy doesn't charge a saved card automatically (fees go out as an invoice link), has no POS hardware, no client CSV import, no memberships or gift cards, and no marketplace beyond an opt-in profile. Reminders are sent by email once email delivery is set up; Calendefy doesn't send text messages.

Switching from Vagaro

  1. Save your client list and upcoming appointments from Vagaro before you change anything.
  2. Create a free Calendefy account and add your services with prices, lengths, deposits and fee rules.
  3. Add your staff and their hours.
  4. Add clients by hand. There's no CSV import yet, so start with clients who have upcoming bookings.
  5. Re-create upcoming appointments on the Calendefy calendar.
  6. To take deposits or card payments, upgrade to Pro or Annual and connect your Stripe account. Set up email reminders.
  7. Share your new booking link. Keep Vagaro until your existing bookings are done, then cancel under their terms.

Questions

How much does Vagaro cost?

On November 1, 2026, Vagaro's pricing page showed One Location at $23.99 a month for the first 6 months, against a $30.00 rate, plus $10 for each bookable calendar license you add, up to seven. Multiple Locations is priced through sales. Check vagaro.com/pro/pricing for current prices.

Is there a free version of Vagaro?

Vagaro's pricing page lists a 30-day free trial, not a free plan. Calendefy has a free plan.

Can I move my Vagaro clients into Calendefy?

Not by file import yet. Calendefy has no client CSV import, so you add clients by hand, starting with those who have upcoming bookings.

Does Calendefy charge no-show fees automatically?

No. When you mark a no-show or late cancel, Calendefy adds the fee to a payable invoice link for the client. It doesn't charge a saved card.

Related

Sources

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